Mail Order System

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A number of new configurations have been added to the Mail Order System. These are used to determine if a Picking Slip should be printed or not.

The new configurations are ACR only configurations and are called:

  • Enforce DIF P/Slip Printing
  • Enforce Ship Date P/Slip Printing
  • P/Slip Ship Date Bias Days

If either the ‘Enforce DIF P/Slip Printing’ or Enforce Ship Date P/Slip Printing’ configurations are turned on, the system will check to determine if an Invoice can become a printed Picking Slip (Either by printing a Picking Slip, or creating an unprinted Invoice).

When an Invoice split into multiple zones tries to print a Picking Slip, the system will check all products across all zones to make sure there is sufficient Free Stock to fulfil the Shipped Quantity. If there is not enough Free Stock the system will default to printing an unprinted Picking Slips for all zones. The Picking Slips will only be able to be printed once all products across all zones have sufficient Free Stock to be delivered in full.

Enforce DIF P/Slip Printing
The ‘Enforce Deliver in Full Picking Slip Printing’ configuration is designed to allow the site to decide if they will allow Picking Slips to be printed when one or more products on an Invoice do not currently have the Free Stock to fulfil the Shipped quantity.

As an example: Product X is on an Invoice with a shipped quantity of 15. This product has a Free Stock of 10 before the Invoice is started.

  • If ‘Enforce DIF P/Slip Printing’ is turned off – The system will act as it currently does and allow the Picking Slip to be printed ready for a picker to either complete or Short Supply the Invoice. 
  • If ‘Enforce DIF P/Slip Printing’ is turned on – The system will not allow a Picking Slip to be printed due to not having sufficient Free Stock to meet all Shipped quantities on the Invoice. A message saying 

‘Can not print Picking Slip – Unable to deliver in full’

will be displayed when trying to print a Picking Slip. The operator will have two option:

  1. To complete the Invoice as an unprinted Picking Slip
  2. To complete the invoice as a printed Invoice.

Note: Users can manually try to re-print unprinted invoices or can use the new ‘Print DIF P/Slips’ in Mail Order Maintenance to try and print the Picking Slips. Both Methods will recheck if there is sufficient Free Stock to fill all Ship Quantities.

Enforce Ship Date P/Slip Printing & P/Slip Ship Date Bias Days
The ‘Enforce Ship Date P/Slip Printing’ configuration will check if the current System Date is less than or equal to the Invoice’ ‘Ship Date’ less the configured ‘P/Slip Ship Date Bias Days’.

The ‘P/Slip Ship Date Bias Days’ configuration allows an amount of days to be set that the system will use to work out when a Picking Slip should be printed so the Warehouse has sufficient time to Pick and Pack the Invoice without it sitting around the warehouse for a number of days waiting to be despatched.

As an example: An Invoice had a Ship Date of 15/08/2016. The P/Slip Date Bias Days is set to 4. The Picking Slip is tried to be printed on 10/08/2016

  • If ‘Enforce Ship Date P/Slip Printing’ is turned off – The system will act as it currently does and allow the Picking Slip to be printed ready for a picker to either complete or Short Supply the Invoice. 
  • If ‘Enforce Ship Date P/Slip Printing’ is turned on – The system will check the ‘P/Slip Ship Bias Days’ and take those away from the Invoices Ship Date. 15/08/2016 less 4 days will give the date of 11/08/2016. This date will be checked against the current system date of 10/08/2016. The Current system date is earlier than the calculated date. A message saying:

‘Can not print Picking Slip – Ship Date is in Advance’

Will be displayed. The operator will have two option:

  1. To complete the Invoice as an unprinted Picking Slip
  2. To complete the invoice as a printed Invoice.

Note: Users can manually try to re-print unprinted invoices or can if avaliable use the new ‘Print DIF P/Slips’ in Mail Order Maintenance to try and print the Picking Slips. Both Methods will recheck if the Ship Date is within the Bias Date range.

Mail Order Maintenance
A new button called ‘Print DIF P/Slips’ will be available in Mail Order Maintenance when ‘Enforce DIF P/Slip Printing’ is turned on. Pressing this button will recheck all unprinted Picking Slips (in Invoice Number order) and print the Picking Slips for all that now pass.

Checks for the ‘Enforce Deliver in Full Picking Slip Printing’ and ‘Enforce Ship Date P/Slip Printing’ will be performed if the relevant configuration is turned on.

If an operator tries to Print an unprinted Picking Slip using the ‘Print Selected’ or ‘Print Current View’ buttons the same checks for the new configurations will be performed.

A list of all unprinted Picking Slip can be found by Qualifying the Mail Order Maintenance screen as below:

  • Type – Invoice
  • Find – All Invoice
  • Status – Unprinted P/S