The following steps are to be undertaken AFTER completing all final June dated pays, but BEFORE any July dated pays.

DO NOT RUN THE “PAYG WITHHOLDING REPORT” AT THIS STAGE!!
Closing the June month is part of the Year End Process.

See the following steps:

1)     LAST JUNE PAY RUN
Run the last pays for June, including printing the payslips, but DO NOT run the PAYG Withholding Report yet.

2)     CONFIGURATIONS & DATA
Check PAYG Payment Summary data is complete and correct (Payroll Configuration > File Details button).

3)     REPORTABLE EXTRA SUPER
Ensure that the ‘Extra Super Accrued’ field correctly reflects the Total Annual amount of Salary Sacrifice paid within the current Financial Year.
If this amount is NOT correct, this may be adjusted in the following location:
Employee Maintenance > Entitlements button > Extra Super Accrued field – Users may manually adjust the figure in the Extra Super Accrued field.

4)     FBT AMOUNTS IF APPLICABLE
Ensure any FBT Amounts are correctly entered.
If this amount is NOT correct, this amount may be manually adjusted in the following location:
Employee Maintenance > Enter Employee Number to bring up Employee Record >
Click the PAYG Summary button > FBT field – users need to manually update this field with the correct figure.

5)     PAYGW ANNUAL REPORT – PREVIEW MODE
Print the PAYGW Annual Report IN PREVIEW MODE, and ensure the figures are correct before continuing.  The system will bring up a screen asking you to confirm your company details, as entered in step 2 above.  This checks the employee files and ensures any deduction or allowance amounts have been correctly entered in the employee file.  A message will appear for any employee record that needs to be completed.

The system will bring up a message stating the following:

“The PAYGW Payment Summary Annual Report Electronic File Preview has been outputted to:
EMPDUPE_PREVIEW.A01
This file is now ready to be validated by the ATO’s ECI Software.”

IMPORTANT NOTE: Users would have needed to previously register with the ATO and have downloaded the software program available from the ATO in order to validate this file.

This process creates a file called EMPDUPE_PREVIEW.A01 and outputs this to your docs directory.   The file can be uploaded into this software and validated.  For further details on using ECI to validating your file, please contact the ATO.  Users can then click OK on this screen.

Once done, a Printer Selection screen will appear where the user can opt to print this report in a readable format, or output in other ways.

IMPORTANT NOTE: If you wish to print a report that looks like the PAYG Withholding Report in order to check figures, please use the Payroll Register Report in ACR.

6)     PAYG WITHHOLDING REPORT
Once users have printed the PAYG PREVIEW REPORT, they can now run the PAYG Withholding Report to close off the June Payroll month end as usual.  When printing the June PAYG Withholding Report the following messages will be displayed:

Before running Payroll June month end you should:
1) Confirm the details in the “PAYGW Preview Annual Report”
2) Validate the PAYGW Payment Summary Annual Report Electronic File Preview using the ATO’s ECI Software.
Click Abort if you need to complete either step.
Abort     |     Continue

If users have completed both these steps, and have clicked on Continue, the following message will be displayed:

Now you have confirmed the ‘PAYGW Preview Annual Report’ and validated the summary file, click Continue to run payroll June Month End.

7)     PRINTING PAYG PAYMENT SUMMARIES
Users can continue by printing the PAYG Payment Summaries at this point.  These must be printed before year end is processed, after the figures have been double checked.  Please see the following link for details:

Payroll System – PAYG Payment Summaries

8)   PAYGW ANNUAL REPORT – ACTUAL MODE
****THIS IS THE POINT OF NO RETURN.  PLEASE ENSURE FIGURES ARE ABSOLUTELY CORRECT BEFORE CONTINUING****

Once the user has confirmed that the figures are correct, and has validated this file, users can then print the Annual Report in ACTUAL MODE.  This process is virtually identical to the preview step, apart from the fact that the ACR system will ARCHIVE these figures, and output the ACTUAL file, which will be able to be sent to the ATO electronically.

NOTE: Once the printing in Actual Mode is started, and the user selects Continue, they will not be able to alter the figures from this point on.

ONCE THE PAYG WITHHOLDING REPORT IS PRINTED, YOUR PAYROLL SYSTEM WILL BE IN JULY.

9) YEAR END RESET: YOU MUST RUN THE YEAR END RESET PAYROLL BEFORE PROCESSING ANY JULY PAYS.

Your End of Year Procedure for Payroll is now complete!!

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For further information on Payroll Year End Procedures, please see the following links:

1. Payroll System Overview

   https://www.acr.com.au/updates/webinar-24062013-payroll-system-overview/

2. ​​Getting your EOFY Payroll right

   https://www.acr.com.au/updates/getting-your-eofy-payroll-right/

3. End of Financial Year Payroll

   https://www.acr.com.au/updates/webinar-25-june-2013-end-of-financial-year-payroll/