Internal Ordering Process

The following is an updated process for being able to set a Supplier up as an Internal Supplier, adding this Supplier to a Product and placing an Order with them.

Setup and Configurations

Supplier Maintenance
- ‘Int Transfer Supplier’ – Select this tick box to mark this Supplier as an Internal Supplier.
- ‘Transfer Stock Area’ – Set the Stock Area the Transfer will come out of.
Port Location Maintenance – A record needs to be created for every Stock Area that will be ordering from an Internal Supplier. The ‘Transfer’ field will be set to the Transfer Destination that corresponds to the Stock Area the stock will move into.

Creating Orders

Internal Orders are created by normal means. The Stock Area must be set to the Stock Area the user is ordering for.
Order Maintenance – When an Internal Order is printed, one or two Transfers are created based on the Internal Order configurations:
When ‘In Transit’ is not set for an Order.
- When ‘Sales Source’ is set to POS, only one Transfer is created. The Transfer will move stock from the Internal Suppliers Stock Area to the ordering Stock Area using the Transfer Destination from the Port Location. The Transfer will print right away, and the Internal Order will be cancelled automatically.
- When ‘Sales Source’ is set to Invoicing or Mail Orders the Transfer will be created, and the system will print the Picking Slip and then the Transfer Invoice right away. Once the Transfer Invoice is printed, the Internal Order will then be cancelled automatically.
When ‘In Transit’ is set for an Order.
- For Invoice and Mail Order ‘Sales Sources’ two Transfers are created. The first to move stock from the Internal Suppliers Stock Area to the In Transit Stock Area using the configured Transfer Destination. The system will print the Picking Slip and then the Transfer Invoice right away. The second Transfer created will be to move stock from the In Transit Stock Area to the ordering Stock Area using the Transfer Destination from the Port Location. This Transfer will not print. Once the stock has arrived at its destination, the second Transfer should be processed as is. If the delivery is short for any reason then a manual adjustment should be made. Once this second Transfer is printed, the original Internal Order will then be cancelled automatically.