The following steps are to be undertaken AFTER completing all final June dated pays, but BEFORE any July dated pays.
DO NOT RUN THE “PAYG WITHHOLDING REPORT” AT THIS STAGE!!
Closing the June month is part of the Year End Process.
Notes on Pay Dates:
- June dated pays are classed as pays that the Pay Date falls on a June date. Any pay where the Pay Date falls on a July date is classed as a JULY pay. You will not be processing any July dated pays until AFTER the Payroll Year End has been completed.
- The ‘Period From’ and ‘Period To’ are simply notational. Users can enter any dates they wish (within reason) in these two fields.
- Please note, whatever date is entered into the Pay Date field, you cannot enter anything prior to this date once a batch is entered.
See the following steps to complete Payroll Year End:
1) PROCESS LAST JUNE DATED PAY
Run the last pays for June but DO NOT run the PAYG Withholding Report yet.
2) PAYGW ANNUAL REPORT – PREVIEW MODE
Print the PAYGW Annual Report IN PREVIEW MODE. This process checks the employee files and ensures any deduction or allowance amounts have been correctly entered. A message will appear for any employee record that needs to be amended. Be sure to check ALL figures are correct before continuing.
- Ensure that any ‘Extra Super Accrued’ amounts are correct. If this amount is NOT correct, this may be manually adjusted in Employee Maintenance > Entitlements > Extra Super Accrued field
- Ensure any FBT Amounts are correct. If this amount is NOT correct, this amount may be manually adjusted in
Employee Maintenance > PAYG Summary button > FBT field
3) PAYG WITHHOLDING REPORT – To close the month of June
Once users have printed the PAYGW ANNUAL PREVIEW REPORT, and are satisfied with the figures, they can then run the PAYG Withholding Report. This will close the June month as normal. When printing the June PAYG Withholding Report the following message will be displayed:
‘Before running Payroll June month end you should confirm the details in the “PAYGW Preview Annual Report”.
Abort | Continue
IMPORTANT: Please ensure figures are double and triple checked
When the user clicks ‘Continue’, the following message will be displayed:
Now you have confirmed the ‘PAYGW Preview Annual Report’ , click Continue to run payroll June Month End.
4) PAYGW ANNUAL REPORT – ACTUAL MODE
****THIS IS THE POINT OF NO RETURN. PLEASE ENSURE FIGURES ARE ABSOLUTELY CORRECT BEFORE CONTINUING****
Once the user has confirmed that the figures are correct, they can then print the Annual Report in ACTUAL MODE. This process is identical to the PREVIEW step, apart from the fact that the ACR system will ARCHIVE the figures, and output the ACTUAL Single Touch Payroll file electronically to the ATO.
NOTE: Once the printing in Actual Mode is started, and the user selects Continue, they will NOT be able to alter the figures from this point on.
5) RUN YEAR END RESET:
YOU MUST RUN THE YEAR END RESET PAYROLL BEFORE PROCESSING ANY JULY PAYS.
Your End of Year Procedure for Payroll is now complete and you are able to process a July dated pay.
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For further information on Payroll Year End Procedures, please see the following links:
End of Financial Year Checklist
End of Financial Year Payroll Webinar