Closing the Payroll Month of June is part of the Year End Process, and the following steps are a guide to completing the process smoothly.
The following steps are to be undertaken AFTER completing all final June dated pays, but BEFORE any July dated pays.
DO NOT RUN THE “PAYG WITHHOLDING REPORT” AT THIS STAGE!!
Notes on Pay Dates:
- June dated pays are classed as pays that the Pay Date falls on a June date. Any pay where the Pay Date falls on a July date is classed as a JULY pay. You will not be processing any July dated pays until AFTER the Payroll Year End has been completed.
- The ‘Period From’ and ‘Period To’ are simply notational. Users can enter any dates they wish (within reason) in these two fields.
- Please note: whatever date is entered into the Pay Date field, you cannot enter anything prior to this date once a batch is entered.
Steps to complete Payroll Year End:
1) PROCESS LAST JUNE DATED PAY
Run the last pays for June but DO NOT run the PAYG Withholding Report yet.
2) PAYGW ANNUAL REPORT
Print the PAYGW Annual Report. This report lists all Employees, From & To Dates, Tax & Gross amounts. Please review the amounts before proceeding to step 3.
Be sure to check ALL figures are correct before continuing.
- Ensure that any ‘Extra Super Accrued’ amounts are correct. If this amount is NOT correct, this may be manually adjusted in Employee Maintenance > Entitlements > Extra Super Accrued field
- Ensure any FBT Amounts are correct. If this amount is NOT correct, this amount may be manually adjusted in
Employee Maintenance > PAYG Summary button > FBT field
3) PAYG WITHHOLDING REPORT – To close the month of June
Once users have printed the PAYGW ANNUAL REPORT, and are satisfied with the figures, they can then run the PAYG Withholding Report. This will close the June month as normal. When printing the June PAYG Withholding Report the following message will be displayed:
IMPORTANT: Please ensure figures are double and triple checked. Once Continue is selected you can not go back and change any figures.
When the user clicks ‘Continue’, the following message will be displayed:
4) Run ‘YEAR END RESET PAYROLL’:
- You must run the ‘Year End Reset Payroll’ before processing any July pays.
- It is within this process that the Single Touch Payroll end of year file is transmitted to the ATO.
The below screen appears when ‘Year End Reset Payroll’ is selected and steps 1-3 have been completed. Users can now select ‘Activate’, a warning message is displayed to confirm, upon confirmation the STP file is created and sent to the ATO. The process will then continue to run until completed.
Your End of Year Procedure for Payroll is now complete and you are able to process a July dated pay.
Please note: that the 2020 year date in these screen captures is a result of our testing system.