In support of the new Electronic Customer Remittance functionality, within Debtor Payment Allocation when loading a Customer, or when processing a Customer via the ‘Auto’ or ‘Alloc’ functions, the system will now check for any Electronic Remittances with a status of Ready.
When using the ‘Alloc’ function, and there are no found discrepancies, the system will automatically perform the allocation as usual. If there is a found discrepancy ( ie Receipt / Invoice not found, etc) then the system will load a new screen giving the user the ability to resolve the allocation.
The new screen shows users the Electronic Remittance details on the left side and the matched/ found Accounts Receivable records on the right side. A blank line is included on the right hand side to allow users to balance the Proof accordingly. Users have the option to remove any Account Receivable line with the red minus feature. Users can also use the menu item under ‘Options’ called ‘Remove Electronic Remittance’ and this will cancel the Electronic Remittance.
When needing to enter additional records to adjust the Proof to zero accordingly, users can achieve this by:
- Manually key in a Reference Number and pressing Enter
- Press the ‘Create Credit Claim’, ‘Create Pre Payment’ or ‘Create Discount’ button
- Press the ‘A/R List’ button which will open an index screen giving the user the ability to select a record.
The Create Credit Claim button adds an extra line on the right side for operator to manually key in details
The Create Pre Payment button adds an extra line on the right side for operator to manually key in details
The Create Discount button adds an extra line on the right side for operator to manually key in details
The A/R List button will open an index screen giving the user the ability to select a record.
Users can select a record from the A/R List or manually enter the reference
The Skip button will allow users to skip the Electronic remittance which can then be processed at a later time.
