On further refinement of the ACR DPS process when using a Supplier Credit Card Creditor, we have enhanced the ability of the system to now work with documents for multiple companies when creating Purchase Journals directly linking those to the Supplier transaction. Meaning, where expenses are paid on a credit card, and a Purchase Journal entry is processed to take up that expense with the Credit Card issuer as the Supplier eg. Amex Gold or ANZ Visa etc. In this particular scenario there is no way of Auto-Matching the document through the DPS, so we have created the upload button to directly resolve this so now the invoice/receipt when from a different company each time eg. a tyre company, a restaurant, a hotel etc. can be uploaded and attached to the transaction record.
A system check is performed when a Supplier set with Creditor Terms Code ‘After Roll Date’ is entered, and, if the DPS program is active, a new icon will become available. The new Upload icon will allow users to directly upload a document linked to the Purchase Journal transaction on a Supplier set as a Credit Card Creditor. Once the user accepts the Batch the document will be listed as a ‘Supplier Invoice’ within the Supplier Maintenance Documents tab and the PDF symbol will also show on the matching record within Creditor Enquiry.