When creating an invoice for a customer set to use the Debtor Terms that have been associated with Payment Gateway, “Credit Card Terms” will be added below the Charge To account details. Changing the Debtor Terms to any other terms setting will remove “Credit Card Terms” from the Charge To details.
Completing an invoice using the payment gateway method is not available for the following transaction types:
- Quote Mode
- Short Supplied Mode
- Transfer Mode
- Standard Credit Mode
- Damaged Stock Credit
- Any Invoice that has a negative Total for the invoice.
Users can enter ;PG into the “Product ID” field at any time to bring up the Payment Gateway screen that records the Credit card details to use with this sale.
If the site is set to store card details, and a card has previously been recorded against a customer, the card or cards will be shown in the top half of the Payment Gateway screen, allowing the operator to select which card to use. Only the first 6 and last 4 digits of the card number are visible for the operator when a card is saved.
If a user has not entered card details upon completing a sale, the system will prompt the user to enter these details before continuing.
On the Invoice Completion screen, the eWay logo will be displayed for any Invoice which already has credit card details recorded.
If a sale is for a customer setup to pay by Payment Gateway has a card recorded and is completed as a Backorder, the card details are recorded against the Backorder for use when it is loaded.
Backorders that have Credit Card details recorded are only able to be loaded into a blank Invoice.
More than one Backorder can be loaded into a single invoice as long as all selected Backorders are set to use the same credit card from the Payment Gateway screen. When loading Backorders using the ;B command, users can use the View button to select which Backorders they wish to load.