Payment Gateway

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An update has been release for how ACR handles the end of day transaction reports received from payment gateway providers. These transaction reports provide a breakdown of all transactions processed by the payment gateway for that day. This will help to allocate the specific payments received to specific Debtor transactions processed during that day.

Invoice Configuration → Payment Gateway

An update has been released for the Payment Gateway button within Invoice Configuration.

A new configuration called ‘Settlements’ has been added, with the following options:

  • Process Payment Gateway Settlements manually – Set as default. When set to this, the system will work as it has prior to the update. Ie Invoice Sales Journal will transfer Payment Gateway amounts to the Payment Gateway Clearing Account. Accounts receivable records are automatically payed and allocated.
  • Use Payment Gateway Settlement Utility – When set to this, Invoice Sales Journal will no longer do any of the above. The site is expected to use the new menu item called ‘Payment Gateway Settlement Utility’ to import a file to find and pay the accounts. Where possible, Pre-Allocation records are created for ‘Debtor Payment Allocation’ to process.

Payment Gateway Settlement Utility

This is a new menu item. This allows the user to import a file from the Payment Gateway to find and pay accounts. This currently only supports files from the Payment Gateway ‘eWay’.

The date keyed in must be within the current Debtor month. The bank used is based on the configured Bank for Payment Gateway (ACR only config).

For lines that have a match on Customer or Invoice/s, the OK flag will be set to True. Users can only accept the batch when all lines have OK set to True.

When the Invoice balance matches the Amount from the file, the Alloc flag will be set to True. When the batch is accepted, pre-allocation records are created for ‘Debtor Payment Allocation’ to process for these lines.

Even if the ‘Settlements’ configuration is set to ‘Process Payment Gateway Settlements manually’, users can still go into this screen and load a file. They just won’t be able to accept the batch.