There have been changes made to the Specials System that will allow the user to add additional information which may later be used to place supplier orders using the special pricing specified by the supplier for any promotions which may arise.
There have been new fields added to the ‘Specials System’ called:
- Ord Date From
- Ord Date To
These fields are optional but if used, must be filled with the date range that the orders will be placed. The date range must also fall on or in the current Debtors Date in the system.
Once the Specials System has been set up with the appropriate details, the user can place orders using the unique identifying number that appears in the top right hand side of the screen in the Specials System. Orders can be created in various ways as follows:
If you wish to use the Special Pricing in an Order by Supplier, take the following steps:
- Enter the Supplier Number
- Enter the Deliver Before and After field as usual
- Tick the ‘Use Special Cost’ field
- Enter the unique identifier number for the particular special
Note: The ‘Use Special Cost’ field can only be ticked/unticked before any products have been entered in the product lines of the order. Also, the identifying number must belong to a promotion that is set up in the Specials system and that has ‘Ord Date From’ and ‘Ord Date to’ fields filled out with dates that fall on or within the current Debtors Date.
If you wish to use the Special Pricing in an Order by Min/Max, the ‘Use Special Cost’ field has been added to the qualifier screen. It is only available when the ‘Only for Special ID’ check box is ticked. Once the ‘Use Special Cost’ box is ticked, add the Unique ID number as detailed before.
Note: ‘Order by History’ qualifying screen has been updated to contain the same information as ‘Order by Min/Max’. It will create an order as usual, however, if selected it will take into consideration the new fields as detailed above.
Once these steps have been carried out, the products entered must be the ones listed in the Specials System. Products outside this special cannot be entered on the same order.
When loading a parked order, or modifying an unprinted order and the ‘Use Special Cost’ field is ticked, the system will automatically check to see if the Promo ID number is still current. If not, a message will come up which allows the user to either void the screen or quit out and look at why the special is no longer valid.